Architects & Specialist Planners
Small fee, large liability. We turn the ratio around.
As the site supervisor, you are liable for what you can prove. OX takes care of the documentation duties of construction supervision (service phase 8 of the German HOAI, 'Leistungsphase 8') as you go — site diary, defect recording, acceptance, warranty.
![Architect with plans during site supervision in a building shell [KI-BILD]](/_astro/architekten.c0aLLXdu_Z1d4NBc.webp)
Does Open Experience cover service phase 8?
The documentation duties of LPh 8 come together in Open Experience: the site diary as a basic service, defect recording with photo and plan position, the defect notice including the running deadline, acceptance reports including reservations, and warranty tracking over years. Invoice verification and cost control remain in your specialist tools.
Site supervision without the evening shift
Site inspection
You record findings and defects on site with photo and plan position; the notice to the contractor goes out documented, and the deadline starts running automatically.
Site diary
The HOAI basic service (HOAI is the German fee and service structure for architects and engineers) is created on the go: contractors, personnel, work performed, weather — the daily report is finished before you are back at the office.
Acceptance
Inspection with checklist, defects recorded directly, acceptance report at the push of a button — including reservations and deadlines.
Five years later
The client reports a defect, the contractor disputes it: your time-stamped documentation answers the question — not your memory.
Your tools for site supervision
Four building blocks fulfill the documentation duties of LPh 8 — within your workflow, not as an extra task.
- Construction Diary Construction Diary — the basic service, completed on the go instead of caught up on in the evening.
- Construction Defects Construction Defects — recording, notice, deadline tracking, warranty.
- Construction Checklists Construction Checklists — run inspections and acceptances in a structured way, report at the push of a button.
- Construction Photos Construction Photos — the photographic evidence for every finding, permanently retrievable.
Your documentation is your liability boundary
In a dispute, what counts is not what you did, but what you can prove: finding, notice, deadline, rectification — every step with time stamp, photo and traceable delivery.
What site supervisors report
„For us, the current challenges of service phase 8 are no longer conceivable without the services of Open Experience. Acceptance inspections including the report now take only a fraction of the time.“
- Defect notices without post-processing — report and cover letter are generated automatically
- Documentation remains available throughout the entire warranty period
Frequently asked questions
Does OX cover the documentation duties of service phase 8?
Site diary, defect recording and tracking, acceptance documentation and warranty deadlines: yes. Invoice verification and cost control remain in your specialist tools.
Is it worthwhile for a small office?
The packages scale down — we publish all prices openly on our pricing page (/en/preise/). The benefit starts with the first project that has more than a handful of defects.
Who owns my project data?
You do. Export possible at any time, hosting in Germany, GDPR-compliant.
Does this really help me in a liability case?
You can prove the supervision and notification of every finding with time stamp, photo and delivery — exactly what a court examines.
How do my plans get into the system?
As a plan upload with plan-server synchronization; BIM models in IFC format can also be imported, and defects are then located directly in the model.